- Payment of Rent
- Appliances and Furnishings
- Bad Check Service Charge
- Added Rent
- Nonassignment of Lease Agreement
- Legal Obligations
- Attorney’s Cost
- Security Deposit
- Cleaning Fee
- Tenant Insurance
- Lock Policy
- Condition of Premises
- Vehicle Policy
- Validity of Lease Provisions
- Access to Premises
- Force Majeure
- Legal Binding
- Full Disclosure
- Security Deposit Agreement
1. ____________________________ 2. ____________________________
3. ____________________________ 4. ____________________________
5. ____________________________ 6. ____________________________
This agreement made this ________ day of _____________, ____ . By and between _______________________________ herein called the Landlord, with CSP Management as its Manager, and the above named, herein called the Tenant. Landlord hereby agrees to lease the real property located in the City of Ithaca, County of Tompkins, and the State of New York located at ______________________________. This lease commences at 12:00 noon on the __________ day of _________________, _____, for a period of _____ months _____ days, until 12:00 noon on the _______ day of ________________ ,_____ at which time this agreement is terminated. Landlord leases the demised premises to Tenant on the following terms and conditions:
Tenant agrees to pay Landlord $_________________, payable in equal installments of $_____________, per month, due and payable monthly in advance on the First day of each month during the term of this lease agreement. If the rent is not received by the fifth day of the month tenant shall pay a late fee of $50 or five-percent (5%) of the total monthly rent whichever is greater. Upon signing lease Tenant shall make payments for ________ last months rent in the amount of $_____________, in addition to a security deposit, in the amount of $_______________, and first months rent in the amount of $_______________, unless otherwise stated in a delayed payment agreement. If Tenant defaults, Landlord may give notice to Tenant that Tenant may no longer pay rent in installments. The entire rent for the remaining part of the lease term will then be due and payable.
Payment of Rent
Head of Household, _____________________________, agrees to collect and deliver rent payments during the lease period, multiple checks may be submitted, but must be delivered together. Rent payments may be paid by check until the first is dishonored and returned unpaid, then cash or money order will be required. Time is of the essence and no excuses will be accepted. Rent shall be made payable to: ______________________________ and delivered in person or mailed to: CSP Management, 407 West Seneca Street Ithaca, New York 14850, use of mail is done so at the Tenant’s risk.(Always indicate your full name, street address and apartment number on your check!)
Appliances and Furnishings
All appliances and furnishings currently on the property are being leased to Tenant in “as is” condition. In signing this lease agreement, Tenant waives all claim of injury or damage to him or herself or to others arising from the use of these appliances unless due to Landlords negligence.If Landlord pays utilities, major appliances (air conditioner, washer, dryer, etc.) not provided by Landlord may not be used without prior written permission from Landlord. Violation of this provision will result in a $50 per month fine for each month of the violation.____ If this box is checked the Landlord is providing a washer/dryer for use by the Tenant.All maintenance and repairs for these two appliances shall be done at Tenant expense.
Furniture may not be moved to another apartment or used outside of apartment/house (on porches, yards, etc.). Tenants must arrange with Landlord for removal & storage of unwanted furnishings at Tenant’s expense.Furniture must be returned to rooms where located at start of lease term or a charge for moving same will be deducted from the security deposit.Landlord does not provide light bulbs, lamps, window cleaning service, storm windows or screens, replacement windows shades, or curtain rods, other than those existing in apartment/house at start of lease.This is a furnished/unfurnished apartment:A furnished apartment shall consist of:
|( )Bed(s)(mattress, box, frame)
|( )Kitchen Table
|( )Desk(s) & desk chairs
|( )Easy Chair
|( )Kitchen Chairs
|( )Love seat
|( )Coffee table
|( )End Table(s)
|( )Misc. ______________
Bad Check Servicing Charge
In the event Tenants check is dishonored and returned unpaid for any reason to Landlord, Tenant agrees to pay as additional rent the sum equal to $20.00 or five percent (5%) of the returned check whichever is greater. If for any reason a check is returned or dishonored, ALL future rent payments will be cash or money order.
Charges for late payment of rent, utilities or solid waste fee, bad check service charges, legal fees (as outlined in Section 11, Attorney’s Cost), utility reimbursements owed to Landlord, garbage and recycling fees and fines and repairs/replacements made by Landlord due to Tenant negligence or misconduct shall all be deemed to be additional rent to be paid by Tenant to Landlord on the 1st day of the month following notice to Tenant of such assessments or expenditures.
Premises are for non-commercial, residential and exclusive use of the aforementioned tenants. Occupancy is restricted to _____________ occupants. Occupancy by any other person(s) other than the signers, without written permission is a violation of the lease.
There shall be no pets allowed on the premises unless written permission has been granted by Landlord. If written permission has been granted, tenant agrees to sign a pet agreement with the landlord that stipulates all terms under which the animal may be allowed to be housed by tenant.
Nonassignment of Lease Agreement
Tenant agrees not to assign this agreement, nor to sublet any part of the property, nor to allow any other persons to live therein without written consent of Landlord. Such consent will not be unreasonably withheld. If consent is given, the rent must come from the Tenant NOT from the sublessee. The Tenant named in the lease remain responsible for the terms of this lease when subletting. Landlord must have in writing from the Tenant – a completed application by the sublessee and a written time period for which property will be subleased.
Tenants hereby acknowledge that they have a legal obligation to pay their rent on time each and every month regardless of any other debts or responsibilities they may have. They agree that they will be fully liable for any back rent owed. They also acknowledge that defaulting on this lease agreement could result in a judgment being filed against them and a lien being filed against their current and future assets and/or earnings. The parties hereby agree that the Landlord may sue the Tenants, re-enter the premises or exercise any legal remedy if the Tenant does not pay the rent or any part of it when it comes due or if the Tenant should abandon or appear to abandon the premises or if the Tenant occupies the premises for other than the approved use or if the Tenant should violate any provision, term, condition or covenant of this lease.Both parties hereby waive trial by jury in any action brought by either of the parties of this lease against the other. If the Landlord starts a summary proceeding for possession of the premises due to non-payment of rent, the Tenant will not interpose any counterclaim in such a proceeding. The Tenant shall, however, have the right to bring a separate action for any claim he/she may have.
Landlord may recover from Tenant on terminating the Lease for Tenant’s breach, all damages proximately resulting from the breach, including the cost of recovering the premises, back rental payments, and the worth of the balance of this Lease or the reasonable rental value of the premises for the remainder of Lease term. If a court action is sought by either party to enforce the provisions of this lease agreement, attorney’s fees and costs may be awarded to the prevailing party in the court action. The tenant acknowledges that the Landlord may deduct from Tenant’s security deposit a sum equal to any damages or expenses described above upon providing to the Tenant an accurate accounting of such damages or expenses actually incurred by the landlord.Without limiting the right of the Landlord to recover damages or expenses as described above prior to the commencement of legal action, if the landlord commences any legal action in a court of appropriate jurisdiction due to Tenant’s failure to perform or abide by any lease term or condition, Landlord shall recover from Tenant the costs of such proceeding including but not limited to reasonable attorney’s fees.
A security deposit of $ ________, previously stated in paragraph 1, is due and payable when the lease is signed. This deposit shall be refunded within 30 days of the end of the lease term in accordance with the Security Deposit Agreement attached to this lease and made a part of it.Upon the expiration of the lease term or sooner if the Landlord re-enters the premises as the result of a Tenant default or if the Landlord regains possession of the premises by any legal means, then any property left behind for more than 5 days will be deemed assigned to the Landlord who may dispose of the property in any manner the Landlord deems fit. The Landlord will have no further responsibility or liability to the Tenant for such personal property.
Tenant hereby agrees to accept the property in its present state of cleanliness and Landlord agrees to prepare the apartment to a broom-clean condition. An inspection form is given to each apartment upon move in and must be returned within ten (10) days, outlining any damages, cleaning or repairs that must that are observed by the tenant. Tenants agree to return the property in a broom clean condition or pay the costs incurred by the Landlord to have the property professionally cleaned. Such fee will be deducted from the security deposit.
No rights of storage are given by this agreement. Landlord will not be liable for any loss of Tenant’s property. Tenant hereby acknowledges this and agrees to make such claims for any losses or damages against Landlord , his agents or employees. Tenants agree to purchase insurance at their own expense sufficient to protect themselves and their property from fire, theft, burglary and breakage. They acknowledge that if they fail to procure insurance, it is their responsibility and they alone shall bear the consequences. Renters Insurance is suggested, and may be obtained at most local insurance agencies.If Landlord is unable to deliver the apartment/house for occupancy at the beginning of the lease term for any reason he shall not be held liable and rent shall not be owed until the apartment is available for occupancy.
No additional locks will be installed on any door without the written permission of the Landlord. Landlord will be given duplicate keys for all locks installed at the Tenant’s expense, before they are installed.A minimum of $20.00 will be deducted from the security deposit for each key issued and not returned at the end of the lease term. If all keys are not returned, Landlord may change locks at Tenant’s expense. Replacement keys during the term of the lease will incur a $5.00 charge per key.If Tenant locks himself/herself out of the apartment, there is a $35.00 fee for Landlord or his agent to open dwelling, payable at time of opening. Tenant may barrow a key from the Landlord during business hours, leaving a credit card or drivers license as collateral, and agrees to return the key within one hour.
Condition of Premises
Upon moving in, Tenants will be provided with a check-in inspection form. This form should be completed and returned to CSP Management no later than ten (10) days after taking occupancy. Tenant(s) agree that failure to complete this form will be legally binding proof that the property is in good condition at the time of occupancy. Tenant agrees to notify Landlord immediately if roof leaks, water spots appear or at first sign of insect damage.
Landlord warrants that all major systems will be functional and in good repair at the time of possession. Light switches, wall plugs, doors, windows, faucets, drains, locks, toilets, sinks, heater, etc. will either be in working order or will be repaired after Tenant has notified Landlord. Tenants are encouraged to report any necessary repairs, no matter how slight, in writing, but they are hereby advised that Landlord does not normally repair or replace non-functional items such as paint, carpets, etc. every time a property changes possession.
Neither the Landlord nor its agents have made any representations as to the condition of the building, the land upon which it is erected or the leased premises unless expressly set forth herein. The Tenant has inspected the premises and accepts the same “as is” and acknowledges that the leased property was in good condition at the time of possession was taken. The Landlord shall not be responsible for any latent or other defect of condition in the building, improvements and land, including but not limited to any damage caused or alleged to be caused by the presence of Radon, asbestos containing material or any similar cause whatsoever.
Good housekeeping is expected of everyone. Tenant agrees to keep premises clean and in an orderly condition. If this covenant breached, Landlord may give Tenant a three day notice to comply. If Tenant fails to do so, Landlord may enter premises, clean same and charge Tenant for cleaning. Tenant agrees not to permit and deterioration or destruction to occur while they are occupying the premises. They agree to maintain the walls, woodwork, floor, furnishings, fixtures, appliances, windows, doors, screens, fences, plumbing, heating, electrical and mechanical systems as well as the general structure and appearance of the property. Grease, oil, coffee grounds, fibrous materials or tampons must not be flushed down toilets or drains. Tenant is responsible for blockage to sewage or drain pipes, and any overflow from same.
Tenant shall not play musical instruments, radio, TV or stereo loud enough to be heard by other tenants or neighbors. Tenant may not play music outdoors. Tenant(s) will respect the rights of other tenants and their neighbors and will be responsible for the conduct of their guests. They agree to conduct themselves in a way that will not interfere with the quiet enjoyment of the adjacent or surrounding neighbors. If Landlord deems Tenant’s conduct to be offensive and objectionable or if Tenant engages in any illegal activity, Landlord shall give Tenant notice of such determination and Tenant will thereafter remove himself from the premises on or before the expiration of a ten-day period.
Tenant shall store garbage in metal or plastic containers. Garbage must be put in designated area and carried to curb no sooner than 3 p.m. the day prior to pickup, not later than 5:30 am on collection day. TENANTS ARE RESPONSIBLE FOR PURCHASING & USING TRASH TAGS. Tenant agrees to abide by any laws pertaining to recycling and garbage regulations established by local municipalities or government authority. Laws pertaining to recycling and garbage regulations may be obtained from the Property Manager. Tenant shall be responsible for all costs associated with the removal of trash generated by their apartment. This includes an annual solid waste bill. This is a fee to pay for the cost of non-disposal related items. CSP Management will send this bill to you and $1.00 per day late fee will be charged after the due date. If this bill goes unpaid it will be deducted from your security deposit along with the appropriate late fees. When trash is not properly removed at multiple unit dwellings and the Landlord is unable to determine, after reasonable effort, whose trash it is, ALL OF THE TENANTS will be jointly responsible for the cost of removing this trash. Tenant shall be liable for city fines imposed for violation of garbage or recycling rules. Containers must be returned to garbage area promptly after pickup. Tenant is responsible for maintaining designated garbage storage area in an orderly manner. Violation of any provision in this section will result in a minimum charge of $25.00 for clean-up by Landlord.
Tenants shall make no alteration, additions or improvements in or to the premises without Landlord’s prior written consent, and then only by contractors or mechanics approved by Landlord. All alterations, additions or improvements to the premises, made by either party, shall become to the property of the Landlord and shall remain upon, and shall be surrendered with said premises, as a part thereof at the end of the lease term. Tenant may not tamper with, alter or disconnect the power supply of any smoke or heat detection device. A minimum charge of $50.00 will be made for each violation of this section. The Tenant specifically acknowledges that he will be responsible for and pay for any damages done by rain, wind, hail, tornadoes, hurricanes, etc., if this damage is caused by leaving windows or doors open, and for torn screens, broken doors or lock, due to the negligence of the Tenant.
The Tenant agrees never to park or store a motor home, camper, trailer or any sort of recreational vehicle on the premises and to park a maximum of _____ car(s) in the parking area provided. Non-functional vehicles, or unlicensed automobiles are not permitted on the property. Removal will be at Tenant’s expense. No parking is allowed on grass or between the sidewalk and the apartment building. (See parking lease attached for rentals)
|Parking Space Rental
|( )Yes ( )No
|( )Yes ( )No
Responsibility designated below
|Water & Sewer
|Annual Solid Waste Fee
|-($4.43/month) $____________ due upon lease signing(Amt. subject to change based on County Budget for the new year.)
Your trash pick up day is ________________If Tenant pays utilities to NYSEG (indicated above) it is Tenant responsibility to arrange for service to be put in Tenant’s own name and turn on Before lease begins. Keys shall not be issued to Tenant until Landlord has confirmed that all services are in Tenant Name. Call NYSEG (800)-572-1111, to arrange for this service. If, Tenant is reimbursing Landlord for any utility or garbage bill (i.e.: water/sewer, etc.), the procedure is as follows:
a) Landlord will mail Tenant a copy of each utility bill
b) Tenant will reimburse to Landlord the net amount as stated in lease, in one check, multiple checks from individual Tenants will not be accepted
c) Payment is due within 10 days of receipt of bill
d) A penalty of $1.00 per day will be charged for any payment received after the due dateCable television and telephone are to be arranged for and paid by the Tenant directly with the providers of these services.
Tenant specifically authorizes Landlord to deduct amounts of unpaid bills and late fees from their security deposits in the event that they remain unpaid after termination of this agreement.Tenant is required to maintain adequate heat in winter to prevent pipes from freezing and to maintain a 55 degree thermostat setting to prevent damage during vacation periods.If Landlord pays for heat, for all or any part of the building, tenant must keep all doors and windows, including exterior and interior doors and interior and storm windows, closed during the heating seasons (September 1 to April 15).Any violation of this energy conservation requirement will result in a $25.00 charge for each day of the violation. If landlord is unable to determine the person(s) responsible for the violation, all tenants of the building will share the amount of the violation, based upon number of rooms rented. Any problems with heating system must be reported to Landlord immediately. Unvented heaters, kerosene heaters or space heaters are prohibited in any room, apartment or building.If Landlord pays for water and sewer for all or any part of the building the tenant must report all dripping faucets , running toilets or other any other water wasting issue. If the Landlord incurs a bill for water and sewer that is higher than the usual average bill for the property from previous quarter billings and it is determined that the tenant has neglected to report a water wasting issue the Tenant understands that they will be billed for the difference.
Validity of lease Provisions
Any provision set forth in this lease agreement which is contrary to New York State law shall be treated by Landlord and Tenant as void and as if it were not set forth herein, but all other provisions of the lease agreement shall remain in full force and effect.Tenant represents that he/she is 18 years of age or over.
Access to Premises
The Landlord reserves the right to enter the residence at reasonable times to inspect, make necessary repairs, supply services or show it to prospective residents, purchasers, mortgagees, workers or contractors. Whenever practical, a one day notice of the Landlord’s intent to enter shall be given to the Tenant. The Landlord may also display “For Rent” or “For Sale” signs on the premises. Tenant agrees to vacate property with 60 days written notice in the event that the property is sold.
All rights given to Landlord by this agreement shall be cumulative in addition to any laws which exist or might come into being. Exercise of any rights by Landlord or failure to exercise any rights shall not act as a waiver of those or any other rights. No statement or promise by Landlord, his agents or employees, as to tenancy, repairs, amount of rent to be paid or other items and conditions shall be binding unless it is put in writing and made a specific part of this agreement.
In the event that either party shall be delayed or hindered in, or prevented from the performance of any act required by this lease by reason of strikes, lock-outs, labor trouble, inability to procure materials, failure of power, restrictive governmental laws or regulations, riots, insurrection, war, natural disaster, or other reason of a like nature, not the fault of the party delayed in performing work or doing acts required under the terms of this lease, the performance of such act shall be excused for the period of the delay, and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay.
Tenants hereby state that they have the legal right to sign for any and all other residents and to commit them to abide by this contract. All Tenants agree to be jointly and individually responsible for rent, damages and all other charges and obligations hereunder.
In this agreement the singular number, where used, will include the plural and vice-versa, the masculine gender shall include the feminine and vice-versa; the terms Owner, Landlord and Lessor may be used interchangeably; and the terms Resident, Tenant and Lessee may be used interchangeably.
The Tenants signing this lease agreement hereby state that all questions about this lease contract have been answered, that they fully understand, that they fully understand the provisions of the agreement and the obligations and responsibilities of each party, as spelled out herein. They further state that they agree to fulfill their obligations in every respect or suffer the full legal and financial consequences of their action or lack of action in violation of this agreement. Signature by Tenant on this lease agreement is acknowledgement that he/she has received a signed copy of the lease contract.
The following is an additional agreement made between Tenants and Landlord
If Tenant moves out before expiration of the lease or before the lease begins Tenant understands that until such time as the apartment is re-rented, Tenant agrees to abide by the term of the lease, including timely monthly rental payments. Tenant may contract with the Landlord or manager to undertake the re-renting of the apartment, it is the responsibility of the Tenant to pay a minimum of one half of one month’s rent and any associated advertising costs, for this service, together with the charges due to the Landlord under this lease contract. If Tenant, finds someone to re-rent the apartment on his own, it is agreed that this person must complete the application process and be approved by the Landlord or manager. Tenant further understands that he is responsible for all court costs associated with the court proceedings for default and or damages under the terms of this lease contract.
Accepted this _______________ day of _____________________________, ______Owner/Landlord/Manager _____________________________________________________
Security Deposit Agreement
TENANT AGREES THAT THIS SECURITY DEPOSIT MAY NOT BE APPLIED BY THE TENANT AS RENT, AND THAT THE FULL MONTHLY RENT WILL BE PAID ON OR BEFORE THE RENT DUE DATE OF EVERY MONTH INCLUDING THE LAST MONTH OF OCCUPANCY.AT ALL TIMES, LANDLORD IS ENTITLED TO HAVE THE FULL AMOUNT OF THE SECURITY DEPOSIT STATED IN THIS LEASE.Return of Security Deposit is subject to the FOLLOWING PROVISIONS:1. Full term of lease has expired.
2. No damage to the property, appliances & furnishings beyond reasonable wear and tear.
3. Entire apartment including range, refrigerator, bathroom, closets and cupboards are clean. All garbage, paper and debris removed.
4. No stickers, scratches or holes on the walls, Small nail and tack holes permitted.
5. No delinquent rents or unpaid charges under the lease agreement.
6. All keys returned no later than 12 noon on the day the lease expires. (Rent will be charged for each day keys are not returned).
7. All furniture returned to the location as at the start of the lease.
8. Forwarding address left with the Landlord’s Agent, CSP Management.If any of the above conditions are not complied with, the applicable fines or cost of the labor and materials will be charged to the Tenant(s). The security deposit is returned by check and mailed to Tenants’ forwarding address. This is done within thirty (30) days after delivery of possession of the leased premises and the keys to the Landlord at the end of the term of the lease. The check is addressed jointly to all persons who signed the lease, regardless of whose money was deposited, unless all Tenants sign written directions otherwise. No pick ups from the office shall be made. Landlord agrees that, subject to conditions listed above, the security deposit will be returned in full. If there are six or more units in the building, interest will be given. However, Landlord need not give Tenant interest on the security if Tenant has not fully performed any term of the lease.
Security Deposit is being held at:__________________________________
Subletting of a tenant’s apartment is allowed with written permission of the Landlord. CSP does not find Sublette’s for a tenant, especially when more than one individual lives in the apartment.
You can however give the tenant some suggestions (school bulletin boards, Ithaca Times, etc.) and be sure to give them the following information on how to sublet their apartment:
- Has the perspective sublet brought in an application with the application fee?
- Once the application has been approved the tenant needs to give CSP a copy of the written agreement between the tenant and the sublet. There is a sample form they may use, this is not a CSP form and CSP is not responsible for the terms of that contract.
- This agreement should be very specific as to when the tenant’s sublet is going to live in the apartment and who will be receiving the Security Deposit.
- The tenant must have all other tenant’s living in the unit when there is more than one tenant; sign the written agreement signifying their approval of the sublet.
- The tenant should leave instructions at this time as to where they would like us to mail the Security Deposit return if they are the one receiving it.
- The tenant needs to provide a copy of the lease to the sublet.
- The tenant should make all arrangements for the exchange of keys and make sure that any utilities the tenant is responsible for are put into the Sublette’s name. At no time should utilities go back into the Landlords name before the end of the lease.
- CSP can be used to coordinate the drop-off and pick-up of keys, but it is not our responsibility to arrange for this.
Mail form to:
407 W. Seneca Street
Ithaca, NY 14850
Acknowledgement of Payment Assistance
Parent or guardians may assist tenants with payments. Parents/Guardians will need to print, sign, and return this form. Download the form here:
Payment Assistance Form (Word DOC – 29KB)
Payment Assistance Form (PDF – 61KB)
Mail form to:
407 W. Seneca Street
Ithaca, NY 14850